Policy

Health, Safety and Wellbeing Policy

Chronotope Labs, Inc.

1. Purpose and scope

Chronotope Labs, Inc. ("Chronotope") protects the physical safety and the physical and mental wellbeing of everyone who works for it. Our work is mostly computational, but our people also visit mines, quarries, plants and construction sites and travel internationally. This policy covers all of that. It applies to all employees, contractors, interns and advisors, in the office, at home, in transit and at client and partner sites.

2. Responsibilities

The Chief Executive Officer is accountable for health and safety at Chronotope: for providing the equipment, information and training people need, for ensuring that no site visit happens without the preparation this policy requires, and for acting on every hazard or incident reported.

Everyone is responsible for following this policy and the rules of any site they visit, for using the protective equipment provided, for not working while impaired by fatigue, alcohol, drugs or medication that affects alertness, and for reporting hazards, near misses, incidents and health concerns without delay. Nobody is ever penalized for stopping work they believe is unsafe or for reporting a safety concern.

3. Office work

Our office meets applicable building, fire and occupational safety codes, with clear exits, a first-aid kit and emergency contacts posted. Because most of our work is done at a computer, we provide guidance on ergonomic setup and make a suitable chair, external display, keyboard and mouse available on request. People are encouraged to take regular breaks from the screen and to report any pain or strain early, before it becomes an injury.

4. Client and industrial sites

Mines, plants, quarries and construction sites carry hazards our people are not exposed to day to day: moving heavy equipment, open excavations, high voltage, chemicals, dust, noise, heights and remote locations. Before any visit:

• The visit is planned with the host: purpose, areas to be entered, the host's escort, and the emergency procedure.
• Everyone attending completes the host site's safety induction and carries the personal protective equipment the site requires (at minimum helmet, safety glasses, high-visibility vest, safety boots and hearing protection). We provide any PPE the site does not.
• Nobody enters restricted or operating areas without authorization and an escort, operates equipment, or handles process materials. Our work is to observe, measure and ask questions.
• Everyone has stop-work authority: if a situation looks unsafe, they step back and raise it with the host, and we support that decision without exception.
• Travel is planned with the local security situation in mind. We avoid night driving on rural roads, use host or vetted transport where available, share itineraries, and check in at agreed times.
• Visitors must be at least 18 years old. Interns under 18 do not travel to industrial sites.

After each visit, anything that went wrong or nearly did is recorded and discussed before the next one.

5. Working hours and mental wellbeing

Sustained overwork is a health hazard and a quality hazard, and we treat it as one. Working hours respect the legal limits of the country of employment. Overtime is voluntary and compensated as the law requires, and crunch periods around a delivery are followed by recovery time. People are not expected to answer messages outside their working hours or while on leave, and taking the leave they are entitled to is encouraged, not merely allowed.

Workload is reviewed in regular one-to-one conversations, where people are asked how they are doing and not only what they are doing. Anyone who is struggling, for any reason, can say so in confidence to the Chief Executive Officer, or through the independent channel in our Speak-Up and Remediation Procedure, and ask for adjustments: a lighter load, time off, a change of assignment or help finding professional support. Asking for help never affects how someone is evaluated.

Harassment, bullying and abuse of authority damage mental health and are addressed under our Anti-Harassment and Respectful Workplace Policy.

6. Incidents and continuous improvement

Every injury, illness related to work, near miss and unsafe condition is reported to the Chief Executive Officer as soon as it is safe to do so, and recorded with what happened, where, and what was done about it. Incidents at a client site are also reported to the host under its procedure. Serious incidents are investigated to find the underlying cause, and the lesson is shared with the whole team. We keep the register of incidents and review it at least once a year to look for patterns and decide what to change.

We comply with the occupational health and safety law of each place where we employ people, including Cal/OSHA requirements in California and the Mexican Federal Labor Law and NOM standards issued by the Secretaría del Trabajo y Previsión Social where they apply.

7. Review

The Chief Executive Officer owns this policy and reviews it at least once a year, after any serious incident, and before entering a new kind of site or country. Everyone acknowledges it on joining and in the annual policy refresher, and receives a specific safety briefing before their first visit to an industrial site.

Approved by Santiago Ampudia Castelazo, Chief Executive Officer, Chronotope Labs, Inc.